attendees
What are the hours of the show?
Attendee hours are as follows:
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Friday: Early access 1pm to 6pm (exhibitors may still be arriving and setting up during this time)
Saturday: 9am to 6pm
Sunday 9am to 5pm
Where do I park?
Complimentary parking for the event will be in the garage adjacent to the venue (PS1) on levels 2 and above.
Large vehicles and trailers may park in Lot D or C.
Wasn't there a shuttle from the hotel last year?
There was, however the primary hotel from 2023 is under new management and they unfortunately no longer have the shuttle.
Are outside food and drinks allowed?
Drinks are allowed but must have a cap/lid. Please no cans or glass bottles.
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We ask you to not consume food inside the main hall. It is discouraged in order to protect the precious and valuable vintage equipment on display.
There are vending machines located in the adjacent JSOM and ATC buildings, and foods trucks located along Franklyn Jenifer Drive or at the UTD Student Union building. Outdoor seating areas are available surrounding the venue for rest and relaxation while you enjoy your meal.
Will there be a consignment and/or free area?
We will not have a consignment area however you are welcome to sell from an exhibitor table. Anybody selling from their table keeps 100% of the proceeds.
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There will be a free/swap table area located in the JSOM building where you can bring items to give away or find new treasures to take home.
Can I store my purchases on-site?
We are offering a limited “Tech Valet” storage area for attendees who have purchased equipment and need a place to store it for a short time. Bring your equipment to the attendant and they will give you a storage ticket to use to retrieve the equipment later when you’re ready to remove it from the premises. If you have impaired mobility or need assistance moving equipment, please ask one of our staff for assistance.
Will videos of the presentations be available online after the show?
Yes, seminars are recorded and will be posted online shortly after the conclusion of the show on our YouTube page.
Are you affiliated with the other Vintage Computer Festivals?
VCF Southwest is organized by a group of volunteers under the Vintage Computing Collective of North Texas non-profit located in the Dallas/Fort Worth area. While we are friends and collaborate with the other VCF organizers we are not directly affiliated with any other VCF. The Vintage Computer Federation grants us the use of the Vintage Computer Festival name and publicizes our show through their website and social media.
Exhibitors
What is the load-in / load-out schedule?
Exhibitor load-in hours are as follows:
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Thursday: Early access from 2pm until 5pm
Friday: 8am until 6pm (early access attendees will be allowed in at 1pm)
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We kindly ask that you keep your exhibit up until at least 4pm Sunday.
Where do I load-in / load-out?
Signage for the loading zone is located at the sidewalk behind the Davidson-Gundy Alumni Center on Drive F. Follow signs along Franklyn Jenifer Drive (Drive A) and turn north onto Drive F.
Staff will assist with loading and unloading and moving your equipment using carts. When complete, turn around at the end of Drive F and proceed back to Franklyn Jenifer Drive (Drive A).
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NOTHING should be loaded in or out through the front doors. We don't want to risk damaging the wood finish.
Can I sell items from my table?
Yes! You are welcome to sell from your table. For safety we encourage you to use cashless payment methods if possible. Also provide receipt to your buyers.
Will the venue be secured overnight?
Yes, the venue will be locked after the show hours and security officers will be on-site. While we will do everything we can to secure the venue we will not be liable for theft/damages.
What are the rules/standards for table design and signage
The #1 rule is NOTHING can be touching the walls. No tape, sticky tack, not even leaning on the walls. The venue has a very nice wood wall and we (and the offender) will be responsible if it gets damaged.
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Other than that your table is your table, we're fairly open on signage and what you want to display as long as you aren't encroaching on someone else's space.
What internet connectivity is available?
The venue has modern Wi-Fi throughout all areas. However, it has a captive web portal that requires you to input a phone number to receive a SMS text to authenticate. While this works with modern devices a vintage computer won't be able to load the captive portal webpage. This being a vintage computer show we are prepared!
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Legacy Wi-Fi: We will have dedicated Wi-Fi available for vintage equipment. Please see an event staff member at the show if you need access as it will be locked down and you will need to request access.
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Hardline Ethernet: If you need Ethernet connectivity please let us know when purchasing your table(s) so we can pre-run the line to your table during setup.
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Telephone/Dial-Up Service: If your device has a traditional modem and you would like to emulate dial-up service we will have free phone line connectivity as well. As with Ethernet please let us know when purchasing your table(s) so we can pre-run the line to your table during setup.
Where is my table?
We have an interactive show floor map you can view here.
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If you have any questions or concerns regarding the information displayed on the map or about your table please reach out to us using the Contact form.