terms and conditions

VCF Southwest 2026 - Terms & Conditions

 

1. Code of Conduct

The VCF Southwest organizers will not tolerate any unacceptable behaviors including, but not limited to, intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct to attendees, other exhibitors, or anyone attending the show. Anyone violating the Code of Conduct may be removed and trespassed from the venue.

 

2. Installation-Showing-Dismantling

• Load in will be between 9am and 6pm Friday, May 29. Any exceptions to this window must be approved in advance.

• At no time can load-in or out constitute a safety hazard to exhibitors, attendees, sponsors, or show staff.

• All exhibits must be removed by 5pm Sunday, May 31.

• For liability reasons, show staff and volunteers will not assist with loading.

 

3. Damage to Property

Exhibitor is liable for any damage caused to building floors, walls, or columns, standard booth equipment, or to other exhibitors’ property.

 

4. Booths

Exhibitors are permitted the 6' by 5' (or 6' by 11' space for endcap booths) space(s) purchased here. Exhibitors are not to encroach on nor obstruct any other exhibitor space.

 

5. Sound Rule

Exhibits are allowed to make sound. VCF Southwest staff may ask you to turn the volume down at their discretion.

 

6. Eligible Exhibits

Exhibits must be related to vintage computing. VCF Southwest has the sole right to determine the eligibility of any exhibits. Any exhibit registrations deemed not fitting will be cancelled and refunded.

 

7. Amendment to Rules

Any matters not specifically covered by the proceeding rules shall be determined at the sole discretion of VCF Southwest staff. These rules may be amended at any time by VCF Southwest staff without notice, and all amendments so made shall be binding on exhibitors equally with the foregoing rules and regulations. The most current version of these terms may be viewed at https://www.vcfsw.org/terms.